Email Policy
All employees who use the NEPTUNE ASIA SERVICES SDN. BHD’s email system are required to comply with this policy statement.
- BUSINESS USE
The email system is to be used solely for business purposes of the Company and not for personal purposes of the employees.
- OWNERSHIP
All information and messages that created, sent, received, or stored on the Company’s email system is the sole property of the Company.
- EMAIL REVIEW
All email is subject to the right of the Company to monitor, access, read, disclose and use such email without prior notice to the organisation and recipient of such email. Email may be monitored and read by authorised personnel for the Company for any violations of law, breeches of company policies, communications harmful to the Company, or for any other reason.
- PROHIBITED CONTENT
Emails may not contain statements or content that are rebellious, offensive, harassing, illegal, derogatory or discriminatory. Foul, inappropriate or offensive messages such as racial, sexual or religious slurs or jokes are strictly prohibited. Sexually explicit messages or images, cartoons or jokes are prohibited.
- SECURITY
The email system is only to be used by authorised persons and an employee must have been issued and email password in order to use the system. Employees shall not disclose their codes or password to others and may not use someone else’s code or password without express written authorisation from the Company.
- NO PRESUMPTION OF PRIVACY
Email communication should not be assumed to be private and security cannot be guaranteed. Highly confidential or sensitive information should not be sent through email
- CERTAIN PROHIBITED ACTIVITIES
Employees may not, without the Company’s express written authorisation transmit trade secrets or other confidential, private or proprietary information or materials through email.
- MESSAGE RETENTION AND CREATION
Employees should be careful in creating email. Even when a message has been deleted, it may still exist in printed version, be recreated from back-up system or may have been forwarded to someone else. Please note that appropriate electronic messages may need to be saved. And the Company may reported to (computer systems administrator)
- VIRUSES
Any files downloaded from email received from Non-Company sources must be scanned with the Company’s virus detection software. Any viruses, tempering or system problems should be immediately reported to (computer systems administrator
- CONSEQUENCES OF VIOLATIONS
Violations of this policy or other company policies may result in discipline, suspension or termination of employment.
This policy last updated and approved on 18-01-2019
